20 Samples on How To Politely Decline A Job Opportunity From A Recruiter

Getting a job offer is the desire of a lot of people who are willing and ready to work. There are people everywhere who go out in search of jobs daily. Some are already working but are still searching for better job opportunities.

If you get an offer that is not pleasing, you can learn how to politely decline a job opportunity from a recruiter without burning the bridge. While declining the offer, your choice of words, tone of communication, and overall expressions are very important.

Every action you take will either have a negative or positive effect on your life immediately or later in the future. Build and maintain a good relationship with recruiters for future benefits with these great ways of politely declining job opportunities.

How To Reject A Job Offer Politely Email Sample

1. Dear Sir,

Thank you very much for the job offer you gave to me after I came for the interview. I truly appreciate your confidence in me.

After much consideration, I would like to decline the job offer because the salary is lower than my expectation. This is not to say that you don’t know my value. I am aware you know my market value.

Again, I would like to appreciate you for the opportunity to be interviewed and considered for employment at your great company. I wish you all the best in finding someone suitable for the job/role.

Kind regard,
[Name]
Signature

2. Dear Recruiter

With a deep sense of acknowledgment, I appreciate you for taking the time out of your busy schedules to sit and talk with me at length even after the official interview. Your kind is rare.

I would have loved to take the job but I am sorry to say that I would not accept the job. My reason for this decision is that I can not cope with some of the working conditions of the company.

Thank you so much for the privilege. I don’t think I have ever met a better recruiter than you in all my years of searching for jobs.

Best Regard,
[Name]
Signature

3. Dear Ma.

Thank you for sharing your time with me during the interview. I sincerely appreciate you for considering hiring me for the vacant position at the company.

I do not doubt that I would perform perfectly if I end up working with the organization. I am competent and I know how to deliver at such high levels. My track record with other companies speaks for me.

However, I have to decline this offer because of the distance. I have to stay close to my young family as you might not have a good provision for the accommodation of my family.

Yours Sincerely,
[Name]
Signature

4. Dear HR

It was awesome being interviewed by you the last time I was at your office. I had a great time listening to you and answering your questions. To say the least, I was inspired.

While I am thankful for the interview, I humbly decline the offer for personal reasons. Please, this has nothing to do with you or the company. I hope you find someone else soon that will fit in perfectly for the role.

I hope this does not affect our relationship going forward. Thank you for your warm personality. I am glad to know you.

Best wishes,

[Name]
Signature

5. Dear Sir,

I have never met a more exceptional recruiter like you. Everything about you lights up hearts and inspires those that come around you. Your warm personality is contagious and encouraging.

After the interview, I took time to think things through. Please, Sir, I would prefer not to take the offer and keep searching for the one most suitable for me because of the skills that I have. I would be at my best where I can maximize my already existing skills.

I appreciate you for giving me the job. I hope to have a better time with you when next our paths cross.

Best Regard.

[Name]
Signature

Related topic: sample letter of acceptance

Sample Letter Declining A Job Offer After Accepting It

6. Dear HR

Your company is a great place to work and truthfully you have the best staff I have seen so far. It was a great time I had during the interview and when you took me around to introduce me to everyone.

I accepted the job because I felt welcomed. I am sorry to say that I won’t be working in your company because of an urgent issue I have to give attention to. This has nothing to do with the salary you offered me or the distance between my house to the company.

I will always be grateful to you for the opportunity you gave me to work in your company. Thank you very much.

Yours sincerely,
[Name]
Signature

7. Dear Ma,

I hope this message finds you well. I want to appreciate you for the job offer you gave to me which I initially accepted. Thank you for allowing me to work with other great personalities at your company.

With all sense of responsibility and humility, I would like to tell you that I won’t be going ahead with the job. This decision is for me to give attention to something else that is valuable to my career.

Thank you for accepting me into your company and thank you for all the other things you have done for me. I assure you ma, this is not the end of our work relationship.

Best Regard,

[Name]
Signature

8. Dear Sir,

In this short period of knowing you, we have become a family. I enjoy talking to you and you are always ready to bring clarity to my questions regarding the job you have given me.

As much as I want to work here, I am forced to consider other options that I have received from other places. I will not be working with your company as earlier agreed. I strongly apologize for this new development.

I’m deeply grateful that you gave me the privilege to work with you and to meet great minds at your organization.

Yours Sincerely,
[Name]
Signature

9. Dear Sir/ma

My heart is full of gratitude knowing that you are kind at heart. Your kindness has helped a lot of people which includes me to be gainfully employed.

It saddens my heart to tell you that I have to decline and I won’t be working with your company. Though I initially accepted the offer, if I thought it deeply I would not have accepted it.

I’m very sorry for any discomfort this decision might cause you or the organization. Kindly keep helping people get good jobs as you have always done. My decision should not affect you negatively.

Best Regard,
[Name]
Signature

10. Dear Sir,

I appreciate you for bringing me into your company to work side by side with you. I could not have asked for a better opportunity in your company.

After spending time with my young family, we decided to relocate. We are going to be residing in a very far place and that will make me unable to work here with you and the rest of the staff. Please don’t be offended. I will always be grateful for all you did for me.

I want you to know that you did everything right for me. Thank you very much.

Best Regard,

[Name]
Signature

Related topic: family reason resignation letter

Job Offer Rejection Email

11. Dear Mr./Ms.[insert his/her last name]

I’m grateful to you for offering me the role of [state the position] with your company [state the name]. You believe in me and that made it easy for you to agree to employ me.

Honestly, I enjoyed our conversations and I appreciate the interview that last for a few weeks before you finally gave me the appointment letter.

I’m sorry to say that I will not be accepting the offer anymore because of other things that came up during this period of my life. You did not waste your time and resources connecting with me and giving me the job.

Sincerely,
[Name]
Signature

12. Dear HR

Thank you for shortlisting my name and finally giving me the job I felt I needed. You made my dream come through. For that, I am very grateful to you.

There is a new development that I would like you to be aware of. I have to decline your offer to enable me to pursue a training program that will further increase my market value in the next few years.

I’m sorry if you feel disappointed. Please, forgive me. Thank you very much for your understanding.

Yours Sincerely,
[Name]
Signature

13. Dear Sir/Ma

After the series of interviews that made me the only recruited candidate, I can say that it was a great decision to have me in your company. Thank you for the opportunity.

I have had to rethink all these in the last 24 hours. I have to refuse the offer to work with you. I know this might come as a shock considering the rigorous process that led to my being recruited.

I did not apply for the job to refuse it along the way. It is just the situation of things that has made me decline this offer to work in your great organization.

Best Regard,
[Name]
Signature

14. Dear Sir,

I do not doubt that you are the best at your job. Thank you for all the interviews and the training you gave to me and others that you have given appointment letters to resume in a few days.

I will not be resuming to work you are expecting. I have made the tough decision of doing something else with my life. Please forgive me if this decision offends you in any way.

Thank you for giving jobs to people who need such privileges. You are saving and changing lives for good.

Sincerely,
[Name]
Signature

15. Dear Sir/Ma

Let me start by appreciating you for the appointment letter. When I received mine, I was genuinely happy and grateful at the same time. You have made all of us that get the letters happier than you can imagine.

However, I have to decline mine. Waking up this morning to a long-awaited opportunity that I wanted more than any other thing in life has made me decline your job offer. I am optimistic that we will still work together in the future.

Best Regard,

[Name]
Signature

Related topic: absence messages from work due to sickness

How To Decline A Job Offer Email

16. Dear Mr.[Add the last name]

Thank you very much for the job opportunity that you have given me and other applicants. I am personally grateful to you for the appointment letter.

It is tough to say that I have to decline the job you have given me. At this time in my career, this is not a good fit for me. I would have loved to take this offer, but I have to reconsider and follow what I need in the pursuit of my career vision.

I believe we can still work together in the future. Thank you very much.

Best Regard,
[Name]

17. Dear Ms.[Add the last name]

I can say for sure that I have never had a better interview than the one with you. Getting the job finally was beautiful. All thanks to you for believing in me.

The truth is that I don’t think I will be taking the offer anymore. I have to focus on something else that is more pressing. This might come as a shock to you. I am very sorry for any inconvenience this feedback might cause you and your company.

I will still like to stay connected to you as I move on with my life. I will never forget your kindness and I hope to repay you in the nearest future.

Regards,

[Name]
Signature

18. Dear Madam,

Looking at the benefits I will get working with you, I can’t ignore how pleasant they are, ma. Thank you so much for giving me all these as job benefits.

I would have loved to take advantage of this job as every other opportune person would. But, because of my current career goals, I won’t be taking the new role at your company. This was a tough decision to make. I apologize for the discomfort this might cause.

I still hope that in the future I can be given another opportunity to work in your company if need be. Till then, I will keep holding you in high esteem.

Yours sincerely,
[Name]
Signature

19. Dear Sir,

I’m grateful to God first and to you secondly for the appointment letter I received from your great company. I was thinking that I would not get the job until I saw the letter in my inbox.

The only reason I can’t take the offer anymore is because I already took another offer while waiting for yours. Now I am committed to my new job where I work full time. I hope to work with your organization in the distant future.

Thank you so much for the privilege.

Best Regard,
[Name]
Signature

20. Dear Ms,

This letter is to inform you that I will not be able to work with your organization as I desired to. Your offer is good and I know anyone who sees it will like it. I am not declining because of any shortcomings from you.

I want you to know that I appreciate you and I look forward to a better relationship with you and your company. I promise to keep the connection I have with you as I keep living on Earth.

Thank you and may God bless you richly for your good heart, kind words, and everything you do to help others achieve their dreams.

Best Regards,
[Name]
Signature